I have had many people tell me lately that they have hundreds of emails in their inbox. Does this sound familiar? If so, here are some ways to organize your email inbox quickly and easily. Your inbox should only contain emails that haven’t been read or require immediate action and response. All other emails should be either deleted or saved in a folder.
Like your filing cabinet, you should have 5-6 broad category folders in your inbox. If you make too many, you will forget where you put things, so keep them general like household, vacation, school, soccer, etc. Once you have these folders set up, you need to store emails accordingly. When I say store, I don’t mean every email you get. Only keep that which has pertinent info. And if you have a series of emails going back and forth with someone, only keep the last one since you can just scroll down to read the entire conversation.
Once you have your inbox cleared out, get in the practice of keeping it that way. When new email comes through, read it and delete what you can. Respond to the rest and move what you can to the appropriate folder. If the email requires something immediate like an RSVP or information returned, let the email sit in the inbox until you can get it done.
Keeping your inbox cleaned out will help you to avoid losing emails, forgetting to respond to emails and keep you from having to search through hundreds to emails to find what you are looking for.
Meagan Farrell, professional organizer, is the owner of Clear the Clutter organizing services. She can be reached at (360) 631-7268 or at clear_theclutter@yahoo.com. Check out her blog at http://cleartheclutterprofessionalorganizing.blogspot.com/
Showing posts with label Emails. Show all posts
Showing posts with label Emails. Show all posts
Thursday, January 26, 2012
Tuesday, March 4, 2008
Effective Emails
Many people think that kissing the Blarney Stone in Ireland brings good luck. Actually, it brings the “gift of gab” which is the skill or eloquence or flattery. The “Gift of Gab” does not translate well to emails however.
In this day and age of constant communication and information - quick, simple and to the point is best. Considering that most people are bombarded with emails each and every day, make sure that you are maximizing your contact time. Here are some tips for effective use of email:
· Use your subject line. Be specific so the receiver knows exactly what they are about to read. This will also help those who need to refer back to your email at a later date, making it easy to locate.
· Be brief and to the point. Use bullet points and bold wording to make it organized and easy to read.
· Stick to the point. If you find that there are two separate issues that need to be addressed in one email, make sure you include both in the subject line.
· If you are forwarding an email, clean it up. Cut and paste the actual text into a new email and clean up the wording so extra symbols or spaces are not in it.
Remember that the more email you generate, the more you will get back. Think before you hit “send.” Everyone will appreciate your effort to make your emails more concise and effective.
Meagan Farrell, professional organizer, is the owner of Clear the Clutter organizing services. She can be reached at (360) 631-7268 or at clear_theclutter@yahoo.com. Check out her blog at http://cleartheclutterprofessionalorganizing.blogspot.com/
In this day and age of constant communication and information - quick, simple and to the point is best. Considering that most people are bombarded with emails each and every day, make sure that you are maximizing your contact time. Here are some tips for effective use of email:
· Use your subject line. Be specific so the receiver knows exactly what they are about to read. This will also help those who need to refer back to your email at a later date, making it easy to locate.
· Be brief and to the point. Use bullet points and bold wording to make it organized and easy to read.
· Stick to the point. If you find that there are two separate issues that need to be addressed in one email, make sure you include both in the subject line.
· If you are forwarding an email, clean it up. Cut and paste the actual text into a new email and clean up the wording so extra symbols or spaces are not in it.
Remember that the more email you generate, the more you will get back. Think before you hit “send.” Everyone will appreciate your effort to make your emails more concise and effective.
Meagan Farrell, professional organizer, is the owner of Clear the Clutter organizing services. She can be reached at (360) 631-7268 or at clear_theclutter@yahoo.com. Check out her blog at http://cleartheclutterprofessionalorganizing.blogspot.com/
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