Tuesday, March 4, 2008

Effective Emails

Many people think that kissing the Blarney Stone in Ireland brings good luck. Actually, it brings the “gift of gab” which is the skill or eloquence or flattery. The “Gift of Gab” does not translate well to emails however.

In this day and age of constant communication and information - quick, simple and to the point is best. Considering that most people are bombarded with emails each and every day, make sure that you are maximizing your contact time. Here are some tips for effective use of email:

· Use your subject line. Be specific so the receiver knows exactly what they are about to read. This will also help those who need to refer back to your email at a later date, making it easy to locate.
· Be brief and to the point. Use bullet points and bold wording to make it organized and easy to read.
· Stick to the point. If you find that there are two separate issues that need to be addressed in one email, make sure you include both in the subject line.
· If you are forwarding an email, clean it up. Cut and paste the actual text into a new email and clean up the wording so extra symbols or spaces are not in it.

Remember that the more email you generate, the more you will get back. Think before you hit “send.” Everyone will appreciate your effort to make your emails more concise and effective.

Meagan Farrell, professional organizer, is the owner of Clear the Clutter organizing services. She can be reached at (360) 631-7268 or at clear_theclutter@yahoo.com. Check out her blog at http://cleartheclutterprofessionalorganizing.blogspot.com/

1 comment:

John Trosko said...

Hi Meagan,

Great to discover your blog.

I've really cut back on my emailing and used the phone instead. It saves time and is more personal, especially when there is a negotiation involved. It cuts down on the back and forth that accompanies a set of emails.

- John